• Ariana Roach

36 Questions to Ask Your Wedding Videographer

Updated: Feb 18


Choosing a videographer for your wedding can feel a little intimidating. There are a million other things you need to worry about and some of the jargon makes it a little hard to understand.

These questions should help you sort the real deal from the phonies. Before hiring your wedding videographer, make sure to ask these 36 questions.

Availability

1. Are you available for our date?

If not, ask if they have any recommendations for other videographers at a similar price point.


2. Will you be the one filming our wedding?

If your videographer owns their own business and does not have a studio with other videographers, they will most likely be the ones filming your wedding. If they own a larger company and employ other videographers, make sure you meet whoever will be filming your wedding and try to include them in the rest of your conversations.


3. Will you have other weddings booked on the same day or weekend?

Most videographers will book the entire day for you unless you are doing some sort of elopement or smaller ceremony. Make sure to clarify this information.


4. How far in advance can I reserve my wedding?

There isn’t a right or wrong for this, some videographers won’t accept bookings for more than two years in advance.


Background Check

5. How long have you been filming weddings?

Try to make sure that they’ve been filming for at least a year. If not, it’s not necessarily a red flag, just make sure to properly review their work and their contract before signing.


6. How many weddings do you shoot per year?

This all depends on your videographer. If they are just starting out and do this as a side-hustle 5-10 is reasonable. If they are a boutique film studio that only takes on a certain amount of clients per year 5-10 could also be reasonable?


7. Have you ever filmed a wedding that was similar in size & style to ours?

This is a good indicator to see how well they will be prepared for certain situations.


8. Have you ever worked with our planner, photographer, DJ, etc?

Not mandatory, but can be nice to know that they get along.

Can I see a copy of your contract?


Style

9. How would you describe your videography style?

Make sure that you resonate with the artistic style of your videographer. Also, make sure you’re on the same page regarding the final film format (documentary vs cinematic).


10. How would you describe your filming style?

Do you prefer to be all up in the action? Or more of a fly on the wall?


11. How will you be dressed at our wedding?

If your wedding is black-tie formal, make sure to communicate that ahead of time.


Pricing & Packages

12. What are your package options? Are they customizable

Every videographer should have at least three packages along with a list of “add-ons” that you can purchase to customize your package. Although, sometimes it may be cheaper to just purchase the higher-tiered package.


13. Do you offer any other services?

Some videographers partner with photographers and other vendors.


14. Do you have any preferred vendors?

Usually, videographers will have a list of their favourite vendors from past weddings. If you’re struggling to find a certain vendor, don’t hesitate to ask.


15. Do you offer re-edits if I don’t like the final version?

Most of the time you won’t receive additional edits without an added cost. Videographers should be able to tell you that cost/have it in their contract.


16. What type of lighting will you use during my reception?

If bright lights will be an issue for yourself or your venue, make sure to communicate that with your videographer.


17. Will you coordinate with my photographer?

The answer should always be yes! Photographers & videographers both have one common objective; to capture your day as accurately as possible. Sometimes there will be overlap in where the photographer & videographer will need to be standing, so it’s best to ensure that they will get along.


18. Do you offer HD or 4K video?

HD stands for high-definition, it’s basically a simple way of communicating how many pixels are in a video. The more pixels, the cleaner the footage. If they offer anything less than HD, run. Every videographer should be offering at least HD footage as it is the most common practice. If you want something even crisper, try inquiring about 4K video. 4K is basically double the number of pixels so your image will be much more clear.

With the direction of technology, 4K will soon be common practice. So if you want your wedding film to age gracefully, try purchasing 4K.


19. Do you provide any drone footage?

In Vancouver, there are many limitations on drone footage so don’t be surprised if your videographer doesn’t want to go near it. There are options to get around the limitations, but you wouldn’t be able to receive 4K drone footage.


20. Will there be a second shooter at my wedding?

Although it is not necessary, it is usually recommended that a second shooter shows up. The second shooter not only acts as an assistant through the day but also as a backup in case something happens to your lead videographer last minute.


Audio

21. What type of music do you use?

Licensed music! Unfortunately, in Canada, the cost of licensing a popular song will cost you hundreds, if not thousands of dollars. The way to get around that is by licensing music from music sharing platforms. Your videographer essentially purchases this music for a lot cheaper than pop songs would cost. Fortunately, pop songs tend to age quicker (and less gracefully) so this may be a blessing in disguise.


22. Do I get to choose my own music?

It is pretty uncommon for a couple to choose their own music. It’s usually best to let the videographer decide, as this is their job and they usually have a good idea of what music will help carry your story.


23. Do you include audio clips in the final product?

This depends on the style of your videographer. Most videographers include audio, but always make sure before you sign the dotted line.


24. Will you hook up to my DJ’s soundboard?

Typically, yes! Videographers use recorders to receive the audio coming from the DJ’s soundboard. It is a good idea to give your videographer your DJ’s contact information beforehand for this reason.


25. What happens if my DJ doesn’t let you hook up to their soundboard? Do you have backup audio recording abilities?

Your videographer should always have backup audio in case something goes wrong.


26. Do you use a handheld microphone or lavalier mics?

This is always good to know. Most videographers will use lavalier mics on the officiant & groom during the ceremony. The lavalier mics are typically not visible.


Logistics

27. How does payment work?

Is it a lump-sum payment? Can you create a payment plan?


28. Do you require a deposit? Is the deposit refundable?

Most videographers require a non-refundable deposit to make sure they don’t end up with a lost work opportunity.


29. What forms of payment do you accept?

Are you cash only? Will you take debit or credit?


30. Do you charge tax?

Some videographers choose to include tax in their price, some add it on afterwards, make sure you know ahead of time.


31. What if something happens to my videographer?

Your videographer should always have a contingency plan outlined in their contract.


32. What will you do if there is inclement weather during the wedding?

Most of the time, light rain or snow is fine. Although this may limit where the videographer can shoot. They may need to stay in one spot to ensure their equipment is staying dry. If you think your wedding may involve inclement weather, it is a good idea to speak to your videographer beforehand.


33. Who owns the rights to my video?

This differs videographer to videographer. It is most common that the videographer keeps the rights to your video if they intend to post it in their portfolio or on social media. If you prefer to own the rights to the video, inquire with your videographer. Most will charge an additional fee due to potential lost business.


34. Do you carry backup equipment?

The answer should always be yes. Backups of cameras, lenses, audio equipment, lighting, tripods, stabilization, etc. Also note, the second shooter can also be used as a backup for most of these.


35. What is your cancellation policy?

If you need to cancel your wedding, will you incur any penalties? Typically they will just keep your deposit, but there may be some additional fees that you should know about.


36. How long will it be before I receive my final video?

Depending on if your videographer is full-time or part-time the turnaround time will vary. Anywhere from 6-15 weeks is normal. Just know that there is a whole lot of love that goes into films during the editing process. Your videographer also most likely has a handful of other films they’re editing at the same time.


Our Final Advice?

Go with a videographer who is the most friendly. Obviously, they should also have amazing work but choosing someone you're comfortable around is crucial. These people will be with you the entire day, alongside your photographer. You want someone who will put you at ease. Read our blog post about how to choose the right videographer for you.

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